How it works
One flow that runs itself. From the first input to a guided agenda.
VoiceHubs sits on top of your calendar. Every meeting that matches your rule gets prepped automatically, briefs every attendee, and gives you a guided agenda to run it. You don't have to remember, you don't have to log in.
How VoiceHubs works
Five things happen on every qualifying meeting. All five run themselves.
VoiceHubs sees the meeting
As soon as a meeting on your calendar matches your rule (default: three or more attendees on meetings you organise), VoiceHubs attaches a VoiceHub to it. You don't have to open anything.
You get an email confirming the VoiceHub is queued. 60 minutes to cancel if this isn't a meeting you want prepped. Otherwise close the tab and forget about it.
Roadmap review · Q3
10:00 – 11:00
What needs to be decided?
Which of the three growth bets do we ship first in Q3?
The decision drafts itself
VoiceHubs reads the meeting title and description and drafts the decision the meeting needs to make, plus the context around it. Most of the time the draft is close enough that you don't touch it.
If you want to sharpen it, one click from the grace-window email opens an editor. Add a link, tighten the ask, drop a constraint. Thirty seconds, no dashboard.
Goal
Background
- • Three concepts attached (Notion link)
- • Engineering rough estimates inline
- • CS surfaced 12 high-signal conversations
⏱ ~5 min to set up
Attendees weigh in, async, no account
60 minutes after the auto-attach, every attendee in the invite gets an email with the ask, and the calendar invite itself updates with the VoiceHub link. Contributors confirm their email once (no signup, no app to install) and record a voice note when it fits their day.
As voices land, contributors can agree, push back, or add nuance to each other. When the deadline hits, VoiceHubs aggregates everything into two to six paths forward, each with the constraints, where the team agrees, and where they diverge. One is recommended.
“Bet B is feasible in-sprint if we cut the analytics work.”
“Bet A tested better, flow is ready to ship.”
“Three high-touch accounts asked for Bet A last month.”
Overview
Agreement
Bet A has the clearest pull
Open
Migration risk on Bet B
Paths surfaced · one recommended
Everyone gets briefed
The synthesis lands in the calendar event, automatically, before the meeting starts. Every attendee gets a link to a 60-second personal briefing, the team pulse, the paths that emerged, where they personally sit in the debate.
Nobody walks in cold. Nobody hijacks the first ten minutes with a recap. The meeting starts where it actually matters.
Roadmap review · Q3
10:00 – 11:00 · 8 attendees
Strong alignment on Bet A. Open question on migration risk for Bet B. Poll: Bet A leads 6–2–1.
Shorten this meeting?
Looks like 30 min might be enough.
Run it with the guided agenda
VoiceHubs builds you a phase-by-phase agenda from the voices — opening, where you agree, where the tension is, decision, close. Each phase carries private facilitation notes only you see, computed from what the group actually said.
You press Start when everyone's in. Each phase advances only when it's confirmed, so the meeting flows and the timer captures the true duration. Same hour on your calendar, minutes on the clock.
Guided agenda
6 phases · 60 min planned
Welcome
Opening
Where we agree
Agreement
The real choice
Tension
Pressure test
Stress test
Decide
Decision
Owners + next steps
Close
Only you can see this
This group skews cautious. Model the tone you want, and invite a show of hands early so quiet doesn't read as agreement.
Same meeting on your calendar. Prepared, briefed, and guided from start to finish.
FAQ
Questions about the flow.
The briefing, the guided agenda, and how the time-saved measurement actually works.
What does each attendee actually get before the meeting?
What does the organiser see during the meeting?
Do I have to follow the guided agenda?
What's the difference between the attendee view and the organiser view of the agenda?
How do you know how long the meeting actually took?
Does it track who read the pre-read briefing?
The four pains this is built for
The agenda is messy. People don't participate. The outcomes are biased. Decision-making is slow. VoiceHubs is the layer above every qualifying meeting that fixes all four.
Sign up once. Every meeting from then on.
Connect your calendar, keep the default rule (meetings you organise with three or more attendees) or tighten it, and see what shows up in the invite for your next qualifying meeting.